VACANCY ANNOUNCEMENT NO

AAS/GFGP/18/001

Position Title

Temporary Programme Assistant - GFGP

Department

GFGP

Reporting to

Programme Officer – GFGP

Position Location

Nairobi, Kenya

Duration

Five (5) Months

Closing date

24th September 2018

Organization Overview

The AAS is a pan African organisation headquartered in Kenya, which aims to drive sustainable development in Africa through science, technology and innovation. It has a tripartite mandate of pursuing excellence by recognising scholars and achievers; providing advisory and think tank functions for shaping the continent’s strategies and policies; and implementing key Science, Technology and Innovation (STI) programmes that impact on developmental challenges through the agenda setting and funding platform, the Alliance for Accelerating Excellence in Science in Africa (AESA).

Position Overview

The Global Grant Community (GGC) Portal consists of an online assessment system in which current or proposed recipients of grant funding, can assess their organizational capabilities against the requirements of a new international standard for Good Financial Grant Practice.

The GGC portal is scheduled to go live shortly. The first iteration of the live portal will require manual registration of grantors and grantees. This will be resource intensive and there will be a need to for additional resource within the AAS to: -

  • Provide cover for the helpline/support desk,
  • Assist The AAS finance team in the invoicing of clients and receipting of subscriptions.

This is an opportunity for undergraduate or post graduate individuals to gain valuable experience in assisting in the launch of a new approach which will likely change the landscape of grant funding across the world.

Key responsibilities  

Registration 

  • Act as the “customer interface” of the GGC portal and assist and support the registration of both grantors and grantees on the portal. This will be performed through email iteration with grantors and grantees to ensure full organizational details have been captured and entered into the internal AAS database
  • Bring any technical registration issues to the prompt attention of the senior team
  • Prepare weekly reports on the status of registration activities.

Helpline / Support Desk

  • The Global Grant Community is expected to rapidly secure uptake from grantors and grantees across the world
  • As the GGC portal is the first of its kind – it is expected there will be a variety of technical issues that will need to be resolved and support provided to the grantor and grantee community
  • To record and achieve the Service Level Response / Resolution times of the Help Line / Support Desk
  • As far as is practicable – this support will need to be provided on a 24/7 basis. This may require some shift work outside normal hours. 

Support for AAS Finance Team

  • Every grantor seeking to use the system for the assessment of their grantees will be required to pay an annual subscription
  • Invoices will need to be prepared, reviewed by Finance, issued to the grantor and receipt of subscriptions monitored before the grantors account in the portal can be activated.

Qualifications and Experience

  • Qualifications in business and/or finance related subjects
  • Relevant experience would be desirable.

Knowledge and skills

  • Proficiency in Microsoft Office i.e. Word, Excel, PowerPoint, MS Project, Outlook
  • Possess well-developed interpersonal skills and ability to communicate across different levels of the organization, with external partners, grantors and grantees;
  • Able to perform work independently, with appropriate training and supervision, but also participate as a team member
  • Possess strong attention to detail and maintaining a timely and efficient workflow
  • Have strong planning organisational skills and ability to work under pressure
  • Ability to multi-task and to priorities work amidst competing demands
  • Have unquestionable integrity, confidentiality and respect.

Application Process

All Applicants must submit a curriculum vitae and a cover letter submitted by email to recruitment@aasciences.ac.ke, with the Position and Vacancy Number as the Subject no later than 24th September 2018. Only shortlisted candidates will be contacted.