Vacancy No.


Position Title

Human Resources Officer 


Shared Services

Position Location:

Nairobi, Kenya

Reporting to

Head of Operations


23 February 2018


Organisation overview


The AAS is a pan African organisation headquartered in Kenya, which aims to drive sustainable development in Africa through science, technology and innovation. It has a tripartite mandate of pursuing excellence by recognizing scholars and achievers; providing advisory and think tank functions for shaping the continent’s strategies and policies; and implementing key science, technology and innovation (STI) programmes that impact on developmental challenges through the new agenda setting and funding platform, the Alliance for Accelerating Excellence in Science in Africa (AESA).

Position overview


The Human Resources Officer is responsible for the implementation of staff development programmes, performance monitoring; coordination of recruitment and employee relations matters. The incumbent provides support to the Head of Human Resources by acting as the first point of liaison in the delivery of human resource services to line managers and employees; maintaining accurate employee records and processing HR transactions and staff welfare across the Academy.

Principal duties and Responsibilities

  1. Human Resource Information Management

  • Monitoring prompt claims settlement within agreed SLA timelines for medical, pension, Group Life Assurance, GPA and WIBA, if applicable to ensure in line with the SLA with the medical provider.

  • Inform affected staff of unexpected absences from work and coordinate actions ensuring the continuity of services.

  • Prepare monthly reports regarding terminations, transfers, and new hires.

  • Maintain custody of updated and accurate employee and general HR records in a confidential and secure manner, in full compliance to statutory requirements and regulations.

  • Oversee the human resource database and ensure that system records are accurately recorded.

  • Facilitate the assessment and interview process. Invite selected applicants for interview, prepare the interview materials and manage the overall logistics. Send regret letters to unsuccessful interviewed candidates.

  • Work with line managers to document a comprehensive induction programme.

  • Develop advertisements for vacant positions and support in screening applications and scheduling interviews.

  • Participate in applicant interviews, ensure reference checks are collected on possible candidates and communication is sent to unsuccessful applicants.

  • Provide assistance during staff performance evaluations including assisting with preparations for disciplinary and grievance hearings as necessary.

  • Organise staff training sessions, workshops and activities.

  • Facilitate the process of employee separation and conduct exit interviews.

  • Comply with approved human resource management policies and procedures, workflows and templates and provide guidance to line managers on the same.

  • Timely, accurate, efficient and effective processing of HR transactions.

  • Compute and record payroll data as scheduled and maintains payroll records in compliance with state regulations.

Academic qualifications

  • Bachelor’s degree in Human Resource Management or a Business related field.

Proffesional qualifications

  • Higher National Diploma in Human Resources Management.

  • Member of Institute of Institute of Human Resources Management (IHRM).

Knowledge and experience


  • At least 5 years’ HR generalist experience in a busy human resources department.

  • Working knowledge of the general fields of human resource management, including but not limited to organisational development, learning / training, recruitment, performance management, employee engagement and Kenya Labour Laws.

  • Working knowledge in working with an integrated HR information systems and/or ERP system.

Skills and attributes

  • Excellent communication and interpersonal skills.

  • Should possess an understanding of relevant legislation, policies and procedures.

  • Analytical, technical and logical approach to problem solving.

  • A high level of integrity, reliability & accountability.

How to apply

All Applicants must submit a filled application form vitae, and a cover letter submitted by email to, with the Position and Vacancy Number as the Subject no later than 23 February 2018. Only shortlisted candidates will be contacted.